Student Employment Forms

If you are a supervisor of 1 or more Student Employees, please see below for more information on how to navigate our forms. Once you submit a form, Student Employment will be in touch regarding your request.

Create A Job Posting

Need to create a job to begin hiring student employees? 

Complete the Job Requisition Request Form

Make A Change To An Existing Student Employee

Need to update a student's work assignment: extend their employment, change their line manager, increase their pay, update their hours, end their assignment?

Click here to access the change form

Please complete this form if making changes to a student’s assignment. Please select the applicable Request Type using the following reference guide:

Separation: Complete this form ONLY if the students are being separated prior to the assignment end date and if the students WILL NOT be graduating. Graduating students are terminated on their graduation date.

If the separation is involuntary, please communicate with the HRC, prior to your submission. To find your Department's HRC, please follow the link below: HRC Contact List

Note: The separation date you indicate in the form is the date the student will lose timecard access.

Rehire: Complete this form to process rehire requests for returning student workers. Please ONLY complete this form if the students have an end date or are no longer showing up in MY TEAM or on the Current Student Assignment report. If your rehire request includes pay, manager, and/or hours changes, please include them on this rehire form.

Note: This form is not to be used for students switching from one job to another. 

Change: Complete this form to update student employment records, such as pay rates, hours, or line manager.

Note: Any pay changes submitted are subject to Business Officer approval. Therefore, pay changes will not directly be reflected in Ignite upon submission.

Should you need labor distribution for a Rehire or Change request other than your department operating budget, contact your assigned URA if charging to a sponsored project, or your Business Officer and Financial Manager for all other labor distributions.

Add Additional Assignment Form (ICP):

Use this form to hire a student to do additional work for additional monthly pay. This form is to only be used for students who currently hold a monthly position, such as Community Leaders or Resident Chaplains. This excludes students who currently hold a Graduate Assistant (GA) or Graduate Student Employment Monthly (GSEM) position. To hire a GA or GSEM, please visit the Graduate School’s website.

Student Employees can be on either Biweekly or Monthly Payrolls; they cannot be on both.

Click here to access the ICP request form

Request For Your Student Employee To Work Additional Hours

Need to request approval for your undergraduate student employee to work more than 20 hours per week? This form must be completed once per semester as needed.

Complete the Additional Hours Request Form

• If your student is a Graduate Student, please contact Anna Henderson in the graduate school.
• If your student is a Law Student or Truett Student, please email student_employment@baylor.edu directly.