Hiring Students

Unsure if your student is able to start working? View the status using the Hiring Process aid.

To learn more about the full overview process, use the SE Process Overview aid

Please use the New Hire Checklist on the following pages as a guide to successfully onboard and train your new student employee. You can adjust as needed depending on the requirements for your department.

In order to request a student job, you must fill out the Requestion Request Form. 

If you need to make changes to a current student workers position such as hours per week, pay, or supervisor, fill out the Change Request Form. 

If you need to find a link to a student job that is not posted to the job board, use this Job Requestion Link aid 

Watch this video, to learn how to create a job offer for student workers. Each job offer needs to be submitted with the start date, end date (if applicable), hours per week, and pay per hour. If we do not have that information in your submission, we cannot process the offer. 

Supervisors are responsible for conducting their own interviews and selecting who they want to hire. 

Attached are Interview Questions you can use

If a student left a position but later wants to return, fill out the Rehire Request Form. If you are rehiring multiple students, fill out the Mass Rehire Form.  

*If the student unenrolled from Baylor and returned, they need to reapply to the position

A background check is required only for jobs that comprise of working with minors, hazardous materials, and information security. 

The BC is initiated after a student accepts their offer. Student Employment will move the student into a "Run Background Check" status, which will initiate a HireRight background request to the student's email. The student will need to authorize the background check for it to run. 

No, a student cannot report to two line managers. However, if you need someone else to assist with reviewing and approving timecards, you may Delegate Time Card Approvals to them. 

Please determine where your student is in the hiring process by reviewing this Hiring Status Guide. A student is able to access Ignite 24-48 hours after accepting their offer or (if required) after the background check is complete. 

The offer letter is sent directly to the student's email address, where they will thoroughly read the offer and accept it. Please encourage students to check their spam folder if they cannot find it. 

Please email Student_Employment@baylor.edu with the job title and requisition number. 

A student is approved to work once their Federal I-9 Form is completed in person. Students have the ability to mark any task complete; however, the Federal I-9 Form task should only be marked complete by an HR Representative. Once formally completed in person, the student should gain 4 additional tasks, for a total of 8 tasks. Therefore, if there are no more than 4 tasks total and 4 of 4 tasks are marked as complete, please contact Student_Employment@baylor.edu to verify if the student has formally completed their I-9 Form.

There are a number of resources available on Ignite’s training site or within Oracle Guided Learning. A few common resources can be found below:
•Student Journey Job Aid
•Student Employment FAQs
•Create a Bi-Weekly Time Card QRG