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Baylor University
Student Employment
Human Resources
  • About Us
  • Compliance
    • Supervisor Responsibilities
    • Student Responsibilities
    • Approval for Work & Compensation
    • Form I-9 & Eligibility for Work
    • Form W-4
    • Job Descriptions and Monitoring Work
    • Recording & Submitting Timecards
    • Workplace Performance and Concerns
    • Protection of Minors
  • Students
    • Qualifications
    • Student Responsibilities
    • Why Get a Job?
    • Types of Student Employment
    • Graduate Students
    • Student Job Board
  • Supervisors
    • Supervisor Forms
    • Supervising Students
  • Families
    • Why should a student work?
    • Required Work Documents
    • Family Resources
Baylor BU Student Employment Compliance Recording & Submitting Timecards
  • Supervisor Responsibilities
  • Student Responsibilities
  • Approval for Work & Compensation
  • Form I-9 & Eligibility for Work
  • Form W-4
  • Job Descriptions and Monitoring Work
  • Recording & Submitting Timecards
  • Workplace Performance and Concerns
  • Protection of Minors

Recording & Submitting Timecards

To learn about submitting and approving time cards in Ignite please visit the Ignite training website at baylor.edu/ignite/student.

To provide accurate and timely payment to student employees, supervisors are responsible for guaranteeing that student employees timely report all actual hours worked on their Time Card in Ignite by the established deadlines. Students may not “volunteer” for hours for their assigned duties. As hourly wage employees, students are classified as “non-exempt” employees as defined by the Fair Labor Standards Act, requiring all hours to be recorded and paid hourly. Student employees are required to complete and submit their time card in Ignite to their supervisor no later than midnight on the Sunday following the end of the pay period. Students are required to report all hours worked, even if they have violated the University policy on working more than 20 hours per week. Federal regulations require the University to pay for all hours worked. Supervisors are required to verify and approve, if necessary, the timecard report by Monday at noon of that week. Timecard submission deadlines for students and supervisors’ calendars may be found on the Payroll Office website.

It is important that the hiring manager and the student employee have a mutual understanding of the terms of the employment start/end dates and rate of pay. Supervisors must determine start dates that allow enough time for review and processing of required paperwork mentioned above prior to the student beginning work. Following these rules assists Baylor with compliance with applicable federal and Texas Pay Day Law.

This document/website does not, and other associated documents or websites, establish or extend any contractual rights to student employees. All student employees are “at-will” employees.

Resources

  • U.S. Department of Education
  • Student Financial Services Website
  • Department of Labor
  • Fair Labor Standards Act
  • Payroll Office
  • Texas Pay Day Law

Student Employment

Human Resources

Baylor University complies with all applicable federal and state nondiscrimination laws and does not engage in prohibited discrimination on the basis of race, color, nationality or ethnic origin, sex, age or disability in employment or the provision of services.
Clifton Robinson Tower Suite 200 Waco, TX
Student_Employment@baylor.edu
(254) 710-4100
Baylor BU Student Employment Compliance Recording & Submitting Timecards
  • About Us
  • Compliance
    Back
    • Supervisor Responsibilities
    • Student Responsibilities
    • Approval for Work & Compensation
    • Form I-9 & Eligibility for Work
    • Form W-4
    • Job Descriptions and Monitoring Work
    • Recording & Submitting Timecards
    • Workplace Performance and Concerns
    • Protection of Minors
  • Students
    Back
    • Qualifications
    • Student Responsibilities
    • Why Get a Job?
    • Types of Student Employment
    • Graduate Students
    • Student Job Board
  • Supervisors
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    • Supervisor Forms
    • Supervising Students
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    Back
    • Why should a student work?
    • Required Work Documents
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